【深圳 Client Services Assistant 行政秘书招聘】-猎头顾问深圳招聘信息-猎聘

谢女士 3天前在线已认证

顾问(C) · 天津思源人力资源管理有限公司

简历处理快回复速度快

聊一聊

职位介绍: We are looking for someone with stronger facilities/office administration experience, especially dealing with licence renewals, foreign work permits, dealing with government authorities. In addition, it would be good if the candidate has participated in organising office events, or external events for clients and that they are interested in learning more about business development and the external facing side of a business. 新成立的办事处，小而美，BJ, SH, HK有办事处规模小，只有这一个行政，需要负责一切办公室相关事宜（除了payroll）。负责前台接待，老板律师秘书支持（差旅安排，报销），IT支持等。希望英语流利，沟通能力好，独立工作能力强介意者慎投哦 Key Responsibilities:  Front Desk Services  Provide reception duties, meet and greet guests and visitors.  Coordinate meeting room bookings (via Condeco room booking system).  Coordinate video conference (VC) booking (booking rooms, sending VC requests, VMR details, and VC connecting).  Coordinate hospitality and refreshments for guests.  Answer incoming telephone calls in a professional manner.  Deal with enquiries from internal and external clients.  Take and relay messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office).  Maintain a log of outgoing/incoming couriers and hand deliveries. Provide IT assistance for internal events, presentation, MICE, and ad-hoc technical assistance.  Coordinate meeting room set ups including room changes, event management and clear down of rooms.  Support of office events (such as drinks, round tables, client breakfasts etc.).  Facilities  Always monitor housekeeping of the reception, office and meeting room area, including cleaning and maintenance to ensure the high standards within these areas are maintained consistently.  Carry out various research if/when required (for photographs, stationery suppliers, furniture suppliers).  Standardise office processes in line with firm's practice.  Ensure that the office's kitchen and stationery supplies are well stocked and liaising with suppliers, including the client pantry keeping it organised and neat.  Assist with arrangements for building access / security passes, deliveries and parking.  Manage the firms security pass system and CCTV.  Assist with services including air-conditioning, heating, lighting, cleaning and waste removal, and confidential waste.  Assist with new employee welcome packs and coordinate with arranging their desks.  Carry out office risk assessments  e point of contact for Business Resilience Plan.  Assist with First Aid provision.  Ensure the office is a sustainable as it can be to help work towards the global net xzero target.  Building Management  Collate documents, apply for building parking / e-gate access.  Point of contact for building / landlord queries.  Liaison with Third Party Suppliers and Contractors  Coordinate with contractors for the maintenance and servicing of office and catering equipment (e.g. planters, coffee machine)  Manage transportation/taxi bookings for the office.  Administration and PA support  Support Facilities teams with administration tasks as instructed by the Office Manager and duties needed to be carried out in the office.  Maintain the Shenzhen travel tracker for the office reps, to ensure compliance.  Work with Finance team on petty cash, expenses and travel costs.  Provide support for business travel bookings (flight and hotel) including visa application, if required.  Act as first point of contact for inter-office travellers and provide support during their stay.  Assist with bulk printings and scanning, expense claim and file management.  Support lawyers as required with managing diaries and email traffic  Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing  Matter administration management ensuring all emails and hard copy correspondence are accurately filed in a timely manner, attending to archiving as required  Supporting the client and matter engagement process by setting up new matters, ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters  Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business, and organising client dinners and events  Assist with client billing through the firm's Aderant billing system, complete cheque requisitions, process third party invoices, trust money, and BACS authorisations  Ad hoc business operations support as required Key Capabilities, Knowledge and Experience:  Experience of working in Facilities or Legal PA within a similar professional services environment, preferably legal.  Capable of working autonomously but also operating within a virtual team environment.

其他信息: 语言要求：普通话 + 英语; 行业要求：法律服务

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