【上海 VP助理（Base上海招聘】-猎头顾问上海招聘信息-猎聘

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寻访助理 · 万宝盛华信息科技（上海）有限公司

聊一聊

职位介绍: Key responsibilities: Assist VP in daily affairs, provide all administrative support to VP, including but not limited to calendar management, travel and logistic booking & arrangement, visa consulting & application &approval, meeting set-up and arrangement, reimbursement management, etc. Responsible for visitors reception, organizing company related activities, and internal staff welfare distribution. Support VP to coordinate with overseas team members/ internal x-functional/business partners/external clients to arrange meetings and events. Organize local meetings, including venue arrangement, catering arrangement and logistics support, team meeting/building, etc. Provide general administration support include but not limited to: Office environment management if needed: Cleaning\security\Plants\Property management Co-work with other functions such as HR/Fin/C&P in terms of department cost summary and checking, vendors & suppliers selection and management. Other tasks as required under the normal management or as directed by VP. For A&P, need to work on yearly team planning and control the gap between rolling forecast and final landing every month. For OVH, need to control total team T&E budget and remind VP/ team leaders in advance if we will overspend the money Managerial competencies & personal aptitudes: Fluent English in both spoken and written to manage daily communication with overseas team, internal and external stakeholders. Good inter-personal skills, ability of problem solving and multitasking Have a general sense of team financial budget control, including A&P, OVHMature sense of compliance, strictly abide by the company regulations and confidentiality for any company data and line-manager personal information. Excellent coordination skills, ability of multi-stakeholders management Enjoy and be willing to do administrative work Proficient in Microsoft, software, especially in Outlook, Excel and PPT, webex etc. Qualifications: At least 5+ years’ related experience in multinational companies. Extensive experience working in a complex organizational structure (FMCG a preference). Hands-on experience in providing administration support & assistance in multinational companies. Good command of written and spoken English and Chinese Key performance indicator: including right meeting set up, travel booking, logistic arrangement, visa application, team event arrangement. including listening actively, expressing oneself in a clear and concise manner and appropriate written communication skills. including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results. Work in a compliance way. including collecting, reviewing and monitoring required information including using good judgment and logical processes to arrive at an appropriate decision including identifying issues promptly and taking the right course of action to manage the problem 主要职责协助副总裁处理各项日常事务，提供全面的行政支持，包括但不限于：日程管理、差旅及后勤的预订与安排、签证咨询与申请审批、会议组织与筹备、报销管理等。负责访客接待工作、公司相关活动的组织协调，以及内部员工福利的发放事宜。支持副总裁与海外团队成员、内部跨职能部门、业务合作伙伴及外部客户进行协调，以安排相关会议及活动。组织本地会议，涵盖场地布置、餐饮安排、后勤支持及团队会议/团建等活动。提供通用行政支持服务，包括但不限于：办公环境管理（如需），如清洁、安保、绿植、物业管理等。与其他职能部门（如人力资源、财务、采购等）协同工作，完成部门费用汇总与核对、供应商筛选与管理等工作。完成正常管理范畴内或副总裁交办的其他各项工作任务。针对广告与促销费用：参与年度团队规划工作，并每月监控滚动预测与实际执行结果之间的差异。针对间接费用：控制团队整体差旅及招待费预算，并在可能出现超支情况时提前向副总裁及团队负责人发出预警。管理能力与个人特质具备流利的英语口语与书面表达能力，能够有效处理与海外团队、内外部利益相关方的日常沟通。具备良好的人际交往能力，善于解决问题并同时处理多项任务。具备团队财务预算管理的基本意识，覆盖广告与促销费用、间接费用等方面。具备成熟的合规意识，严格遵守公司规章制度，对任何公司数据及直属上级的个人信息严格保密。具备出色的协调能力，能够有效管理多方利益相关者。乐于且愿意从事行政管理工作。熟练运用微软办公软件，尤其是 Outlook、Excel、PPT 及 Webex 等工具。任职资格具备至少5年及以上跨国企业相关工作经验。在复杂组织架构中拥有丰富的从业经验（快速消费品行业优先）。具备在跨国企业提供行政支持与协助的实操经验。具备良好的中英文书面及口语沟通能力。关键绩效指标确保会议设置正确无误、差旅预订准确、后勤安排有序、签证申请顺利、团队活动组织到位。具备积极倾听、清晰简洁表达以及适当的书面沟通能力。能够合理规划、确定优先级并组织各项任务，以有效达成截止日期及具体成果，同时确保合规作业。能够收集、审查及监控所需信息。能够运用良好的判断力及逻辑思维过程做出恰当决策。能够及时识别问题并采取正确行动予以应对。

其他信息: 语言要求：英语; 行业要求：食品/饮料/酒水

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